Communication Expressway Ezine

Judy Vorfeld's Communication Expressway Issue 51

 May-June 2006 - Issue 51



  INTRO


* I decided to combine May and June into one issue since I've had a full plate of activities and assignments. Just finished a complete makeover for Accurate Business Services: http://www.accbizsvss.com, one of the finest Virtual Administration businesses in the country. I was also privileged to act as copyeditor and ongoing consultant for Wiremedia's http://www.proximitymedia.com. What a wealth of data on proximity advertising using Bluetooth technology!

I will be combining other issues this summer. Thanks for understanding! And now, on to the conclusion of my three-part interviews with Terence Kierans, Martha Retallick, and Peggi Ridgway.

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  INTERVIEWS WITH TERENCE KIERANS, MARTHA RETALLICK, AND PEGGI RIDGWAY


Note: this series concludes with this issue. In the meantime, if you have any questions for all three businesspeople, send them to me: mailto:judyvorfeld@ossweb.com?subject=Interview_Questions Click Here.

QUESTION 1. Do you hire subcontractors? If so, what kind of criteria do you have?

TERENCE KIERANS http://www.virtualservices.com.au
No I don't. My current workload is insufficient to need them.

MARTHA RETALLICK: http://www.westernskycommunications.com
I sure do! I hire people to do:

1. What I don't have the in-depth expertise or the equipment to do. Programming and professional-quality printing fall into this category.

2. What I shouldn't be doing because it takes time away from revenue generation. Clerical work falls into this category, and for this work, I have a Virtual Assistant.

PEGGI RIDGWAY: http://www.wordpix.com
I could not have grown my business without the benefit of subcontractors. Early in the history of my company, I was the writer, editor and technician. Now, seventeen years later, professional (degreed) graphic designers produce the visuals for our brochures, books and websites. My partner, our technical director, has several programming and database experts he calls upon as needed. Subcontractors are the lifeblood of Wordpix Solutions.

QUESTION 2. What value do you place on networking, local or online? Why?

TERENCE KIERANS
As a virtual professional the majority of my networking is conducted, well, virtually. Although I attend business functions and am a member of my local business association I have yet to find the networking productive.

MARTHA RETALLICK
Networking, if done with one's eyes open, can be quite useful to one's business. However, I see too many people jumping into networking organizations and online discussion boards with the idea that they'll quickly get business out of them.

Sorry to break the news to you, but getting business via networking can take a long time. We're talking months, if not years. Can you afford to wait that long? If the answer to this question is no, then you'd be better off focusing on advertising and direct mail, rather than investing a lot of time and money in the networking circuit.

Furthermore, the most effective networking is a give-get process. Which means that you're expected to give before you can get. Alas, the reality of many networking groups is that your giving may be far in excess of what you get back. So be careful. Check out the groups /before/ you sign up.

PEGGI RIDGWAY
Recently, I analyzed my networking activities to see if they were paying off. Here's what I learned: Networking at the local level has generated only a handful of real customers (about six direct customers), BUT those customers have consistently referred other customers and the referred customers are now referring new customers. I've learned that it sometimes takes multiple exposures (numerous encounters at networking functions) to sign on a new customer and that the nurturing of the customer relationship results in customer satisfaction and referrals. When you realize that networking is a PROCESS, rather than a meet-and-sign-up event, you see results.

QUESTION 3. What organizations contribute the most to your ongoing professional growth? Why are they effective?

TERENCE KIERANS
Despite trying many, and contributing when it was required, I have yet to find any of them worthwhile. I get the feeling that because I am a male, and also not operating in the US of A tends to put me on the outer. No, I am not paranoid. My professional growth has taken place over too many years to remember - I gained my electrical engineering degree in 1956 and entered the IT environment in 1978!

MARTHA RETALLICK
Over the years, I've built up my own network of contacts through various means, which include:

1. My clientele
2. Volunteer work
3. Networking groups
4. Employment
5. Community organizations and project
6. Family and friends

Call it "Martha's Network" or some other catchy name, but it's what I'm most reliant on when it comes to growing as a person and as a professional.

PEGGI RIDGWAY
Toastmasters is directly responsible for beefing up my ability to speak to strangers one-to-one and to address groups of all sizes. There are small Toastmasters clubs everywhere, and I encourage everyone to check out their local Toastmasters club (see www.toastmasters.org .) Also, some chambers of commerce offer educational programs for small business (Evaluate each chamber carefully before joining.) Finally, the American Business Women's Association, although its chapters in my area appear to be populated mostly with Mary Kay cosmetics reps and retired professionals, offers some excellent educational programs (with CEUs) online - www.abwa.org . I'm sure others do as well.

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  THE OFFICE CORNER


1. WEB-BASED APPLICATIONS TO GET BETTER ORGANIZED: Project collaboration for your business, group chat for your business, organize information for personal & business use, collaborative writing for everyone, and sharable to-do lists for everyone.
http://www.37signals.com/

2. NEED TO CREATE ORGANIZATIONAL CHARTS? If you have Microsoft Word, click Insert on Menu Bar/Picture/From File/Organization Chart.

3. SAVE YOUR EMPTY INKJET CARTRIDGES: Staples pays $3 per cartridge.

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  GRAMMAR QUESTION OF THE MONTH
  Addressing government officials


What's the proper way to address letters and envelopes to County Officials (such as the County Judge and commissioners). On letters, do I put: Dear Judge Doe, or do I put Dear Honorable Doe. What about envelopes: do I put The Honorable John Doe or just Honorable John Doe?

Here's a site that has forms of address and salutation for federal and state officials: http://www.evergreen.edu/library/govdocs/salutations.html

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  TECH TIPS BY TERENCE KIERANS - EXCEL AND POWERPOINT


EXCEL
BAR CHARTS

You can use the REPT worksheet function, which repeats a text string a specified number of times, to create simple bar charts directly in a worksheet. As an example, just follow these steps:

1.Type Electricity, Gas, and Insurances in A1:A3.
2.Enter 15, 46, and 98 in B1:B3.
3.Enter the following formula in C1 and copy it down to C3: =REPT("l",B1)

You will see that this function creates a very simple bar chart. To enhance it you can select another character or choose a different font for the bars. You can also change the text colour of each individual cell for different coloured bars.

Right-click on the cell and choose "Format Cells". On the "Font" tab, select a colour and click OK.

POWERPOINT
LOOP A SOUND FILE

When you insert a sound file into PowerPoint the speaker icon is displayed in the bottom-right corner of the current slide. This icon indicates that a sound file is either linked to, or embedded in, the current slide. You are able to configure this sound file function so that it either loops repeatedly until the end of your slide show, or you advance to the next slide.

1.Right-click on the speaker icon and select "Edit Sound Object" from the shortcut menu. This will open the "Sound Options" dialog box.
2.2. To loop the sound, select the "Loop Until Stop" check box in the "Play Options" panel.
3.Press the function key "F5" to launch the slide show.
4.Advance through the slides as normal, and when you reach the slide containing the sound file. To play the sound, click on the speaker icon (unless you configured the sound to play automatically).
5.To stop the sound from looping, advance to the next slide or press "Esc" to end the slide show.

Terence Kierans
Cyberspace Virtual Services
tkierans@virtualservices.com.au
http://www.virtualservices.com.au/
We keep your project on the boil, while you sleep

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  TECH CORNER


1. FREE STOCK IMAGES
http://www.imageafter.com/

2. YAHOO! HELPS ALTA VISTA'S BABEL FISH SWIM
http://www.seroundtable.com/archives/003729.html

3. INSERTING CHARTS & PICTURES INTO WORD DOCUMENTS
http://tinyurl.com/nxcof

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  WRITING CORNER


1. CONCORD EDITORIAL AND DESIGN - Complete editorial, design, and production services for book publishers.
http://www.concordeditorial.com/

2. GET WRITING: gives you top tips and advice on getting your stories, scripts and poems out there.
http://www.bbc.co.uk/dna/getwriting/

3. CREATIVE WRITING: THE KEABLES GUIDE
http://tinyurl.com/o2xuq

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  WORD OF THE MONTH: ANTEBELLUM


Main Entry:an-te-bel-lum
Pronunciation:*an-ti-*be-l*m
Function:adjective
Etymology:Latin ante bellum before the war
Date:circa 1847

existing before a war; especially existing before the American Civil War

*By permission. From Merriam-Webster's Collegiate(R) Dictionary at www.m-w.com by Merriam-Webster, Incorporated.

For more on how this word is used, go to http://en.wikipedia.org/wiki/Antebellum

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  RECOMMENDATIONS


1. FREE STOCK PHOTOS
http://pstutorialsblog.com/?p=44

2. WILDFLOWER COLOR CHART
http://www.wildflowerinformation.org/ColorListing.asp

3. WHAT'S A MOM'S JOB WORTH?
http://tinyurl.com/pgsqb

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  JUDY'S CORNER


1. I returned from an exciting week with family and friends in the Pacific Northwest on Sunday, May 28th. On Tuesday, my brother, David Crook, had a heart attack and was air evacuated the next day to a Phoenix hospital for bypass surgery. Quintuple. Following a rapid recovery, he was home, just one week after he picked me up at the airport, and is improving daily.

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  JUDY'S PHOTO GALLERY

Coral Rosebud taken at Sun City, Arizona, Sun Bowl by Judy Vorfeld

Coral Rosebud taken at Sun City, Arizona, Sun Bowl by Judy Vorfeld

Rhododendron taken at Stonehedge, Hood River, Oregon, by Judy Vorfeld

Rhododendron taken at Stonehedge, Hood River, Oregon, by Judy Vorfeld

Yellow Rose taken at Sun City, Arizona, Sun Bowl by Judy Vorfeld

Yellow Rose taken at Sun City, Arizona, Sun Bowl by Judy Vorfeld

Arizona cactus blossoms taken in Judy Vorfeld's back yard

Arizona cactus blossoms taken in Judy Vorfeld's back yard


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Judy's websites:

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